Recent events have highlighted the importance of making sure that we are following university travel policies and processes, so that we best support our faculty, staff, and students. Therefore, I ask that you attend to the following issues:
- As you probably know, all faculty and staff university travel must be approved by the individual’s supervisor prior to the travel occurring (see:https://www.umsystem.edu/ums/policies/finance/travel_authorization). This includes university-related travel that is not reimbursed by the university (e.g., presenting research at a conference where the individual self-funds; conducting a keynote where the organization covers travel costs). Please be sure that you and all supervisors in your units are appropriately approving faculty and staff travel before it occurs. Supervisors should decide on the best reporting system for their unit (i.e. monthly, quarterly, etc.), should keep up-to-date records, and should approve based on guidance as updated on our website.
- If you approve any international travel, please send a summary of the travel to the following email address: email@example.com. Include the name of the faculty/staff member, the dates of travel, and the locations they will be visiting. If you have approved any international travel that has yet to occur, also send that information to the email address above. There are several reasons why it is important for the university to know when faculty/staff are abroad on official business, including responding to events that make such travel risky.
- If you or any of your faculty/staff are traveling internationally, strongly encourage them to register in the International Travel Registry. Although technically not required unless traveling with students, doing so affords them a number of benefits, including access to travel security software and university supported global insurance. To register, individuals should send their travel itinerary toTSMSupport@uhcglobal.com More details on registration and international insurance can be found on the Risk and Insurance Management site: https://www.umsystem.edu/ums/fa/management/risk/insurancecoverages-misc#international. The most common form of itinerary that is submitted is the booking information generated by the travel agent or booking site.
I appreciate your attention to these important issues. You can direct specific questions to Associate Provost Chris Riley-Tillman.
Provost and Executive Vice Chancellor for Academic Affairs
University of Missouri
Columbia, MO 65211