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Bylaws of the College of Education Alumni Organization
The College of Education Alumni Organization is an affiliate of The University Of Missouri Alumni Association. These bylaws were approved June 28, 1996, amended October 4, 1997
The name of the organization shall be the College of Education Alumni Organization, hereinafter referred to as the Organization.
The Organization is an affiliate of the University of Missouri Alumni Association, an independent, not-for-profit educational corporation. The purpose of the Organization is to provide services to its alumni constituency and to the University. Services and activities may be educational, developmental, or social and may encourage both fellowship and constructive contributions to the University. This Organization is organized in order to encourage alumni to support the College of Education and the University and to participate in building a greater University.
This Organization shall organize the interests, abilities, and efforts of the College of Education alumni for the good of the College of Education and the professions it serves; and to provide the mechanics of individual and group service by these alumni to the University of Missouri. Alumni Programs shall be carried out by the volunteer efforts of alumni in a manner consistent with University of Missouri policies and procedures as the University has established through its Alumni Relations Office.
Efforts shall be made to:
a) broaden the awareness and support of the College of Education by public funds and through University policy and procedures;
b) encourage active membership among College of Education alumni;j) encourage and increase participation in the gifts program of the University of Missouri;k) encourage and effect liaison among all ancillary educational groups and programs associated with the College of Education;
c) develop interest in and support of programs among College of Education alumni through meetings and other activities;
d) create and develop a higher degree of prestige and recognition of purposes of the professions served by the College of Education; and
e) assist the University Alumni Records Office in increasing quality of alumni records.
Section 1. Membership
Membership in this Organization shall be limited to those persons who are:
a) graduates, students, former students, or others who evince an interest in the College of Education and the University, and who are Regular, Honorary or Associate Members of the University of Missouri Alumni Association, or
b) who have been elected to Honorary Membership as defined in Section 2.
Section 2. Honorary Members
Honorary Members shall include all persons who have rendered distinguished service to the University of Missouri or to the Organization and who have been elected to Honorary Membership by the Board of Directors. The Organization shall pay the established dues to the University of Missouri Alumni Association for any Honorary Members who are not also Honorary Members of the national Association.
Section 3. Rights, Benefits, and Privileges
All members, including Honorary Members, shall receive identical rights, benefits, and privileges of membership as may be determined from time to time by the Board.
Section 1. Officers
Officers of this Organization shall consist of a President, First Vice-President, Second Vice-President, a Secretary/Treasurer, a Historian, and Immediate Past President. These officers shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted in Article VIII of these bylaws. An Alumni Relations staff member shall serve as the Executive Secretary of this Organization.
Section 2. Term and Eligibility
Officers shall serve for a period of two years or until their successors are elected, and their terms of office shall begin at the close of the meeting at which they are elected. The First Vice-President shall automatically assume the office of President upon the expiration of the President’s term and the President shall automatically assume the office of Immediate Past President. No member shall hold more than one office at a time; and no member shall be eligible to serve more than two consecutive terms in the same office.
Section 3. Nominations
Not less than 60 days in advance of a meeting regularly held for such purpose, the President shall appoint a Nominating Committee of five members, at least two of who are not Directors. It shall be the duty of this committee to nominate candidates for the Organization offices (except the office of the President) and for vacancies on the Board of Directors. The report of the Nominating Committee shall be mailed to members of the Organization at least 14 days prior to the scheduled meeting.
At the meeting, additional nominations from the floor shall be permitted before the election. Nominees need not be members of the Board.
Section 4. Elections
The officers and Directors shall be elected at a meeting regularly held for such purpose; all positions shall be filled by a majority vote of the members present.
Section 5. Resignation or Removal
Any officer may resign by notice in writing to the Board of Directors in care of the Secretary/Treasurer. Any officer may be removed from office for good cause upon the vote of at least two-thirds of the Directors present at a meeting where a quorum of the Directors exists. Such removal shall be considered upon the request of not less than five Directors; any such request shall be submitted in writing to the Board in care of the Secretary/Treasurer. The officer in question shall receive written notice not less than 30 days in advance of the meeting at which the issue of removal is to be addressed. Upon request of the officer subject to the removal action, a hearing shall be held at said meeting prior to the vote of the Directors.
Section 6. Vacancies
In the event of a vacancy in the office of President, the First Vice-President shall fill the office for the unexpired term. Other vacancies shall be filled by appointment of the President, with the approval of the Organization of Directors, for the unexpired term. In the event of the absence or inability to act of the President, the First Vice-President shall temporarily carry out the duties of the office.
Section 1. Regular Meetings
The Organization shall hold at least one meeting annually on a date to be determined by the Board of Directors. In addition, other regular meetings may be scheduled as needed for the transaction of business or to carry out the purposes of the Organization. Notice of the annual meeting and of other regular meetings shall be mailed to the membership not less than 14 days prior to the meeting date.
Section 2. Special Meetings
Special meetings may be called by the President and shall be called upon the written request of 10 members of the Organization. The purpose of the meeting shall be stated in the call. Except in cased of emergency, at least 14 days’ notice shall be given.
Section 3. Quorum
The members present shall constitute a quorum for the conduct of any business of the Organization.
Section 1. Composition
The Board of Directors shall be made up of the officers of the Organization; Chairs of the standing committees; one director from each Missouri District of the national Association; four At-Large Directors, representing constituencies such as professional organizations, higher education, state agencies, state government and students; the Dean, Development Director, alumni staff liaison and one faculty representative from the College of Education. In addition, at least one Director shall be a University student who is a regular member of the Association.
Section 2. Powers and Duties
Except as otherwise provided by law, the Articles of Incorporation, or the bylaws of the Organization, all of the authority of the Organization and its government and management shall be exercised by the Board of Directors. The Board of Directors shall have general supervision of the affairs of the Organization between its business meetings, fix the hour and place of meetings, make recommendations to the Organization, and shall perform such other duties as are specified in these bylaws. The Board may solicit funds for specific Organization purposes. The Board shall be subject to the orders of the Organization, and none of its acts shall conflict with action taken by the Organization.
Section 3. Meetings
The Board shall meet as often as necessary for the transaction of business or to carry out the purposes of the Organization; it shall determine its own meeting times. Special meetings of the Board may be called by the President and shall be called upon the written request of three members of the Board. Procedures for notice shall be similar to those established in Article V, Section 1 and 2. The Board may authorize the transaction of business by the Board by mail or by telephone. All members of the Organization are entitled to attend Board meetings.
Section 4. Term and Eligibility
a) Directors, except for the Dean, Development Director, alumni staff liaison, and the student representative, shall serve for a period of two years and until their successors are elected. Their terms of office shall begin at the close of the meeting at which they are elected. Directors from Districts 1-7 shall be elected in even-numbered years. Directors from Districts 8-15 shall be elected in off-numbered years. Two At-Large Directors, the Dean, Development Director, alumni staff liaison, and the student representative shall be elected each year.
b) No person shall be selected for more than six consecutive years as a Director of the Organization, except as follows: Officers listed in Article IV, Section 1, the Dean, Development Director, and alumni staff liaison shall be members of the Board for as long as they hold office, without regard to any limit otherwise imposed by this Section.
c) After absence from the Board of Directors for a minimum of two years, any former Director may be selected for additional terms as a Director; however, such additional service is again subject to the limits imposed herein.
Section 5. Nominations
A Nominating Committee shall be appointed and the procedures established in Article IV, Section 3 shall be followed to fill vacancies on the Board of Directors.
Section 6. Elections
The election procedure established in Article IV, Section 4 shall be followed in electing members to the Board of Directors.
Section 7. Resignation or Removal
Any Director may resign by notice in writing to the President in care of the Secretary/Treasurer. Any Director may be removed from office for good cause upon the vote of at least two-thirds of the Directors present at a meeting where a quorum exists. Such removal shall be considered upon the request of not less than five Directors; any such request shall be submitted in writing to the President in care of the Secretary/Treasurer. The Director in question shall receive written notice not less than 30 days in advance of the meeting at which the issue of removal is to be addressed. Upon request of the Director subject to the removal action, a hearing shall be held at said meeting prior to the vote of the Directors.
Section 8. Vacancies
Vacancies shall be filled by appointment of the President, with the approval of the Organization Board of Directors, for the unexpired term.
Section 9. Reserved
Section 10. Expenditures
No expenditure of unallocated funds of this Organization shall be made unless it has been authorized by the Board of Directors.
Section 1. Standing Committees
The following standing committees shall be established: Awards and Membership. The President, with the approval of the Board, shall fill all vacancies on such standing committees and shall appoint or reappoint the committee Chairs each year. Chairs of standing committees shall be considered members of the Board when appointed and are subject to the term limitations established in Article VI, Section 4. A substantial number of members of each such committee shall be persons who are not Directors.
Section 2. Awards Committee
An Awards Committee of at least four members, at least three of whom are Directors, and one who is a faculty representative shall be appointed. This committee shall select those individuals to be honored as recipients of the Citation of Merit for Outstanding Achievement and Meritorious Service, the Outstanding Young Professional Award, Outstanding Achievement Award, and Honorary Alumni Award from nominations submitted. The committee shall report to the Organization’s membership at least once each year and to the Board of Directors at least twice each year
Section 3. Membership Committee
A Membership Committee of at least six members shall be appointed. This committee shall evaluate the status of the Organization’s membership, recommend ways to enhance service to its members, develop plans and programs for attracting new members and retaining existing members, and determine ways to encourage participation from active and inactive alumni in the affairs of the Organization. The committee shall report to the Organization’s membership at least once each year and to the Board of Directors at least twice each year.
Section 4. Other Committees and Task Forces
a) The Board or the President may establish and appoint other committees and task forces deemed necessary or appropriate to serve in an advisory capacity. The chair of any such advisory committee or task force must be a member of the Organization and is considered an advisor to the Board of Directors. A substantial number of members of each such committee and task force shall be persons who are not Directors.
b) The President of this Organization and a staff liaison automatically shall be an ex-officio member of all committees and task forces, except the Nominating Committee.
The usual parliamentary rules governing deliberative bodies contained in the current edition of Robert’s Rules of Order shall govern the Organization in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Organization may adopt.
These bylaws may be amended at any regular or special meeting of the Organization by an affirmative two-thirds vote, provided that the proposed amendments have been mailed to all members of the Organization not less than 14 days prior to the meeting at which they will be considered.
Section 1. Development Fund
This Organization endorses and pledges its support of the University Development Fund, which is the official fund-raising agency of the University
Section 2. Fiscal Year
The fiscal year of the Organization shall be from the first day of July each year through the 30th day of June in the succeeding calendar year.
Section 3. Definitions
As used in these bylaws, the following terms shall mean:
a) Association: the University of Missouri Alumni Association;
b) Organization: the College of Education Alumni Organization;
c) Board or Board of Directors: the Board of Directors of the College of Education Alumni Organization
d) Director: a member of the Board of Directors
e) University: the University of Missouri
1. President
The President shall call and preside at all meetings of the Organization, and its Board of Directors and shall have general charge of, and control over, its operation. The President shall appoint the members of all committees and shall be an ex-officio member of all committees, except the Nominating Committee. The President shall represent the Organization as a Director of the national Association. The President shall perform such additional duties as may from time to time be prescribed by the Board of Directors or the bylaws.
2. First Vice-President
The First Vice-President shall assist the President in the operations of the Organization and shall perform such additional duties as may be prescribed from time to time by the Board of Directors or the bylaws. The First Vice-President shall succeed to the office of President upon expiration of the current President’s term, or in the event of a vacancy in the office of President. In the absence of the President, the First Vice-President shall serve in his or her stead.
3. Second Vice-President
The Second Vice-President shall assist the President in the operations of the Organization and shall perform such additional duties as may be prescribed from time to time by the Board of Directors or the bylaws. The Second Vice-President shall succeed to the Office of President in the event of a vacancy in the offices of President and First Vice-President. In the absence of the President and First Vice-President, the Second Vice-President shall serve in his or her stead.
4. Secretary/Treasurer
The Secretary/Treasurer shall keep a record of all the proceedings of the Organization; shall keep on file all committee reports; shall maintain the official membership roll; shall maintain record books of bylaws, standing rules, and minutes; shall send out to the membership notices of each meeting; shall prepare the meeting agenda; and shall conduct the general correspondence of the Organization. The Secretary/Treasurer shall make the minutes and records of the Organization reasonably available to any member upon request. In the absence of the President, First Vice-President, and Second Vice-President, the Secretary/Treasurer shall call the meeting to order and preside until the immediate election of a president pro tem.
The Secretary /Treasurer shall be entrusted with custody of the funds of the Organization and shall disburse funds upon the authority of the Board of Directors or the bylaws. The Secretary/Treasurer shall make a full financial report annually and make such interim reports as the Board of Directors may direct.
5. Executive Secretary
The Executive Secretary shall be a staff member of the University Alumni Relations Office. The Executive Secretary shall provide all clerical services to carry out the functions, objective, and programs of the Organization; shall maintain all organizational records as provided by the Secretary/Treasurer in the permanent files of the University; and shall coordinate and carry out all clerical details.
6. Historian
The Historian shall be responsible for maintaining records as directed by the President, in order to preserve the history of the Organization.
7. Immediate Past President
The Immediate Past President will serve in an advisory role to ensure continuity of efforts.
ARTICLE I: NAME
The name of the organization shall be the College of Education Alumni Organization, hereinafter referred to as the Organization.
ARTICLE II: PURPOSE
The Organization is an affiliate of the University of Missouri Alumni Association, an independent, not-for-profit educational corporation. The purpose of the Organization is to provide services to its alumni constituency and to the University. Services and activities may be educational, developmental, or social and may encourage both fellowship and constructive contributions to the University. This Organization is organized in order to encourage alumni to support the College of Education and the University and to participate in building a greater University.
This Organization shall organize the interests, abilities, and efforts of the College of Education alumni for the good of the College of Education and the professions it serves; and to provide the mechanics of individual and group service by these alumni to the University of Missouri. Alumni Programs shall be carried out by the volunteer efforts of alumni in a manner consistent with University of Missouri policies and procedures as the University has established through its Alumni Relations Office.
Efforts shall be made to:
a) broaden the awareness and support of the College of Education by public funds and through University policy and procedures;
b) encourage active membership among College of Education alumni;j) encourage and increase participation in the gifts program of the University of Missouri;k) encourage and effect liaison among all ancillary educational groups and programs associated with the College of Education;
c) develop interest in and support of programs among College of Education alumni through meetings and other activities;
d) create and develop a higher degree of prestige and recognition of purposes of the professions served by the College of Education; and
e) assist the University Alumni Records Office in increasing quality of alumni records.
ARTICLE III: MEMBERS
Section 1. Membership
Membership in this Organization shall be limited to those persons who are:
a) graduates, students, former students, or others who evince an interest in the College of Education and the University, and who are Regular, Honorary or Associate Members of the University of Missouri Alumni Association, or
b) who have been elected to Honorary Membership as defined in Section 2.
Section 2. Honorary Members
Honorary Members shall include all persons who have rendered distinguished service to the University of Missouri or to the Organization and who have been elected to Honorary Membership by the Board of Directors. The Organization shall pay the established dues to the University of Missouri Alumni Association for any Honorary Members who are not also Honorary Members of the national Association.
Section 3. Rights, Benefits, and Privileges
All members, including Honorary Members, shall receive identical rights, benefits, and privileges of membership as may be determined from time to time by the Board.
ARTICLE IV: OFFICERS
Section 1. Officers
Officers of this Organization shall consist of a President, First Vice-President, Second Vice-President, a Secretary/Treasurer, a Historian, and Immediate Past President. These officers shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted in Article VIII of these bylaws. An Alumni Relations staff member shall serve as the Executive Secretary of this Organization.
Section 2. Term and Eligibility
Officers shall serve for a period of two years or until their successors are elected, and their terms of office shall begin at the close of the meeting at which they are elected. The First Vice-President shall automatically assume the office of President upon the expiration of the President’s term and the President shall automatically assume the office of Immediate Past President. No member shall hold more than one office at a time; and no member shall be eligible to serve more than two consecutive terms in the same office.
Section 3. Nominations
Not less than 60 days in advance of a meeting regularly held for such purpose, the President shall appoint a Nominating Committee of five members, at least two of who are not Directors. It shall be the duty of this committee to nominate candidates for the Organization offices (except the office of the President) and for vacancies on the Board of Directors. The report of the Nominating Committee shall be mailed to members of the Organization at least 14 days prior to the scheduled meeting.
At the meeting, additional nominations from the floor shall be permitted before the election. Nominees need not be members of the Board.
Section 4. Elections
The officers and Directors shall be elected at a meeting regularly held for such purpose; all positions shall be filled by a majority vote of the members present.
Section 5. Resignation or Removal
Any officer may resign by notice in writing to the Board of Directors in care of the Secretary/Treasurer. Any officer may be removed from office for good cause upon the vote of at least two-thirds of the Directors present at a meeting where a quorum of the Directors exists. Such removal shall be considered upon the request of not less than five Directors; any such request shall be submitted in writing to the Board in care of the Secretary/Treasurer. The officer in question shall receive written notice not less than 30 days in advance of the meeting at which the issue of removal is to be addressed. Upon request of the officer subject to the removal action, a hearing shall be held at said meeting prior to the vote of the Directors.
Section 6. Vacancies
In the event of a vacancy in the office of President, the First Vice-President shall fill the office for the unexpired term. Other vacancies shall be filled by appointment of the President, with the approval of the Organization of Directors, for the unexpired term. In the event of the absence or inability to act of the President, the First Vice-President shall temporarily carry out the duties of the office.
ARTICLE V: MEETINGS
Section 1. Regular Meetings
The Organization shall hold at least one meeting annually on a date to be determined by the Board of Directors. In addition, other regular meetings may be scheduled as needed for the transaction of business or to carry out the purposes of the Organization. Notice of the annual meeting and of other regular meetings shall be mailed to the membership not less than 14 days prior to the meeting date.
Section 2. Special Meetings
Special meetings may be called by the President and shall be called upon the written request of 10 members of the Organization. The purpose of the meeting shall be stated in the call. Except in cased of emergency, at least 14 days’ notice shall be given.
Section 3. Quorum
The members present shall constitute a quorum for the conduct of any business of the Organization.
ARTICLE VI: BOARD OF DIRECTORS
Section 1. Composition
The Board of Directors shall be made up of the officers of the Organization; Chairs of the standing committees; one director from each Missouri District of the national Association; four At-Large Directors, representing constituencies such as professional organizations, higher education, state agencies, state government and students; the Dean, Development Director, alumni staff liaison and one faculty representative from the College of Education. In addition, at least one Director shall be a University student who is a regular member of the Association.
Section 2. Powers and Duties
Except as otherwise provided by law, the Articles of Incorporation, or the bylaws of the Organization, all of the authority of the Organization and its government and management shall be exercised by the Board of Directors. The Board of Directors shall have general supervision of the affairs of the Organization between its business meetings, fix the hour and place of meetings, make recommendations to the Organization, and shall perform such other duties as are specified in these bylaws. The Board may solicit funds for specific Organization purposes. The Board shall be subject to the orders of the Organization, and none of its acts shall conflict with action taken by the Organization.
Section 3. Meetings
The Board shall meet as often as necessary for the transaction of business or to carry out the purposes of the Organization; it shall determine its own meeting times. Special meetings of the Board may be called by the President and shall be called upon the written request of three members of the Board. Procedures for notice shall be similar to those established in Article V, Section 1 and 2. The Board may authorize the transaction of business by the Board by mail or by telephone. All members of the Organization are entitled to attend Board meetings.
Section 4. Term and Eligibility
a) Directors, except for the Dean, Development Director, alumni staff liaison, and the student representative, shall serve for a period of two years and until their successors are elected. Their terms of office shall begin at the close of the meeting at which they are elected. Directors from Districts 1-7 shall be elected in even-numbered years. Directors from Districts 8-15 shall be elected in off-numbered years. Two At-Large Directors, the Dean, Development Director, alumni staff liaison, and the student representative shall be elected each year.
b) No person shall be selected for more than six consecutive years as a Director of the Organization, except as follows: Officers listed in Article IV, Section 1, the Dean, Development Director, and alumni staff liaison shall be members of the Board for as long as they hold office, without regard to any limit otherwise imposed by this Section.
c) After absence from the Board of Directors for a minimum of two years, any former Director may be selected for additional terms as a Director; however, such additional service is again subject to the limits imposed herein.
Section 5. Nominations
A Nominating Committee shall be appointed and the procedures established in Article IV, Section 3 shall be followed to fill vacancies on the Board of Directors.
Section 6. Elections
The election procedure established in Article IV, Section 4 shall be followed in electing members to the Board of Directors.
Section 7. Resignation or Removal
Any Director may resign by notice in writing to the President in care of the Secretary/Treasurer. Any Director may be removed from office for good cause upon the vote of at least two-thirds of the Directors present at a meeting where a quorum exists. Such removal shall be considered upon the request of not less than five Directors; any such request shall be submitted in writing to the President in care of the Secretary/Treasurer. The Director in question shall receive written notice not less than 30 days in advance of the meeting at which the issue of removal is to be addressed. Upon request of the Director subject to the removal action, a hearing shall be held at said meeting prior to the vote of the Directors.
Section 8. Vacancies
Vacancies shall be filled by appointment of the President, with the approval of the Organization Board of Directors, for the unexpired term.
Section 9. Reserved
Section 10. Expenditures
No expenditure of unallocated funds of this Organization shall be made unless it has been authorized by the Board of Directors.
ARTICLE VII: COMMITTEES AND TASK FORCES
Section 1. Standing Committees
The following standing committees shall be established: Awards and Membership. The President, with the approval of the Board, shall fill all vacancies on such standing committees and shall appoint or reappoint the committee Chairs each year. Chairs of standing committees shall be considered members of the Board when appointed and are subject to the term limitations established in Article VI, Section 4. A substantial number of members of each such committee shall be persons who are not Directors.
Section 2. Awards Committee
An Awards Committee of at least four members, at least three of whom are Directors, and one who is a faculty representative shall be appointed. This committee shall select those individuals to be honored as recipients of the Citation of Merit for Outstanding Achievement and Meritorious Service, the Outstanding Young Professional Award, Outstanding Achievement Award, and Honorary Alumni Award from nominations submitted. The committee shall report to the Organization’s membership at least once each year and to the Board of Directors at least twice each year
Section 3. Membership Committee
A Membership Committee of at least six members shall be appointed. This committee shall evaluate the status of the Organization’s membership, recommend ways to enhance service to its members, develop plans and programs for attracting new members and retaining existing members, and determine ways to encourage participation from active and inactive alumni in the affairs of the Organization. The committee shall report to the Organization’s membership at least once each year and to the Board of Directors at least twice each year.
Section 4. Other Committees and Task Forces
a) The Board or the President may establish and appoint other committees and task forces deemed necessary or appropriate to serve in an advisory capacity. The chair of any such advisory committee or task force must be a member of the Organization and is considered an advisor to the Board of Directors. A substantial number of members of each such committee and task force shall be persons who are not Directors.
b) The President of this Organization and a staff liaison automatically shall be an ex-officio member of all committees and task forces, except the Nominating Committee.
ARTICLE VIII: PARLIAMENTARY AUTHORITY
The usual parliamentary rules governing deliberative bodies contained in the current edition of Robert’s Rules of Order shall govern the Organization in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Organization may adopt.
ARTICLE IX: AMENDMENT OF BYLAWS
These bylaws may be amended at any regular or special meeting of the Organization by an affirmative two-thirds vote, provided that the proposed amendments have been mailed to all members of the Organization not less than 14 days prior to the meeting at which they will be considered.
ARTICLE X: MISCELLANEOUS PROVISIONS
Section 1. Development Fund
This Organization endorses and pledges its support of the University Development Fund, which is the official fund-raising agency of the University
Section 2. Fiscal Year
The fiscal year of the Organization shall be from the first day of July each year through the 30th day of June in the succeeding calendar year.
Section 3. Definitions
As used in these bylaws, the following terms shall mean:
a) Association: the University of Missouri Alumni Association;
b) Organization: the College of Education Alumni Organization;
c) Board or Board of Directors: the Board of Directors of the College of Education Alumni Organization
d) Director: a member of the Board of Directors
e) University: the University of Missouri
APPENDIX
DUTIES OF OFFICERS1. President
The President shall call and preside at all meetings of the Organization, and its Board of Directors and shall have general charge of, and control over, its operation. The President shall appoint the members of all committees and shall be an ex-officio member of all committees, except the Nominating Committee. The President shall represent the Organization as a Director of the national Association. The President shall perform such additional duties as may from time to time be prescribed by the Board of Directors or the bylaws.
2. First Vice-President
The First Vice-President shall assist the President in the operations of the Organization and shall perform such additional duties as may be prescribed from time to time by the Board of Directors or the bylaws. The First Vice-President shall succeed to the office of President upon expiration of the current President’s term, or in the event of a vacancy in the office of President. In the absence of the President, the First Vice-President shall serve in his or her stead.
3. Second Vice-President
The Second Vice-President shall assist the President in the operations of the Organization and shall perform such additional duties as may be prescribed from time to time by the Board of Directors or the bylaws. The Second Vice-President shall succeed to the Office of President in the event of a vacancy in the offices of President and First Vice-President. In the absence of the President and First Vice-President, the Second Vice-President shall serve in his or her stead.
4. Secretary/Treasurer
The Secretary/Treasurer shall keep a record of all the proceedings of the Organization; shall keep on file all committee reports; shall maintain the official membership roll; shall maintain record books of bylaws, standing rules, and minutes; shall send out to the membership notices of each meeting; shall prepare the meeting agenda; and shall conduct the general correspondence of the Organization. The Secretary/Treasurer shall make the minutes and records of the Organization reasonably available to any member upon request. In the absence of the President, First Vice-President, and Second Vice-President, the Secretary/Treasurer shall call the meeting to order and preside until the immediate election of a president pro tem.
The Secretary /Treasurer shall be entrusted with custody of the funds of the Organization and shall disburse funds upon the authority of the Board of Directors or the bylaws. The Secretary/Treasurer shall make a full financial report annually and make such interim reports as the Board of Directors may direct.
5. Executive Secretary
The Executive Secretary shall be a staff member of the University Alumni Relations Office. The Executive Secretary shall provide all clerical services to carry out the functions, objective, and programs of the Organization; shall maintain all organizational records as provided by the Secretary/Treasurer in the permanent files of the University; and shall coordinate and carry out all clerical details.
6. Historian
The Historian shall be responsible for maintaining records as directed by the President, in order to preserve the history of the Organization.
7. Immediate Past President
The Immediate Past President will serve in an advisory role to ensure continuity of efforts.